Office Manager

Posted: 06/07/2019
Wasabi Technologies, Inc. is seeking a dynamic and experienced office manager to join our team and report directly to the CFO. The Office Manager will be responsible for the smooth operation of administration for a rapidly growing technology company, including all the office and facilities functions, plus support for related activities around employee relations and HR, travel and event planning, basic technology support, and some accounting and financial support activities. This position will be based in our Boston, MA office.

Responsibilities

  • Office management
    • Maintain office space organization and configuration
    • Manage inventory of office supplies, kitchen and related stocks
    • Plan and facilitate departmental and company meetings; participate in planning of company events
    • Handling incoming/outgoing mail and shipments
    • General administrative support, such as expense reports, travel assistance or research projects upon request
    • Coordinate security/access and other office services with building management
  • Payroll support
    • Payroll support, including entering timesheets, preparing and running payrolls
    • Benefits administration, including onboarding new employees and processing changes
  • Accounting support
    • Assist the accounting team in entering invoices and miscellaneous accounting tasks
  • IT support
    • Order computer equipment such as laptops and accessories for new hires and general office use
    • Basic technology administration such as following procedures to set up new accounts
  • Onboarding new employees
    • Ensure a productive and welcoming workspace and office setup
    • Meet with new employees to review benefits, policies and procedures
    • Coordinate training and other required steps
  • Other duties as assigned, commensurate with the level and scope of the position.

Skills

  • Personal characteristics: service oriented, dependable, detailed, comfortable with prioritizing multiple simultaneous tasks and a sense of humor
  • Proficient with office productivity tools such as Microsoft Office and Google Docs
  • Experience with payroll and related HR activities preferred
  • Familiarity with an accounting system a strong plus
  • Previous experience with a fast growing technology company

Interested parties send a resume and cover letter with subject “Office Manager” to careers@wasabi.com for consideration.

Principals only. No recruiters.

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